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Why is Information Security Important?

Information security is the backbone of any compliance infrastructure. Without effective security controls, organizations expose proprietary information and their customers’ personal information to the dangers of theft or unauthorized access, which can lead to disastrous consequences. Theft of customer financial information, for example, can result in fraud, money laundering, or even financing of illicit activities.

Information security is a dynamic process. Attacks against systems evolve as hackers and criminals continually identify new methods and techniques to break through the protection of security controls. As a result, the most important part of an information security program is to implement processes that continually assess security risks, and to respond to these risks as quickly as possible with stronger controls.

Content management

Content management is a critical component of any organization’s record retention strategy.
Content management involves the indexing, storage, and retrieval of business records. While storage and backup solutions are critical components of compliance solutions, organizations also need to consider higher-level content management solutions, including those for archiving and document or records management.

Content management solutions must enable firms to automate the enforcement of retention policies by setting expiration dates on documents, prohibiting deletion before the retention period expires, and purging records upon expiration. Message archive solutions should also monitor communications through mediums such as email or instant messaging to help detect noncompliance or any attempt to tamper with or alter original messages.

Policies and procedures

Since lawmakers and regulators purposely do not dictate how compliance should be accomplished, regulations typically provide the destination, rather than the roadmap to achieving compliance. Therefore, it is up to each organization to determine the policies and procedures that best fit its individual requirements. As part of the process, organizations must clearly define and articulate the policies and procedures that are required to support compliance initiatives. Organizations must ensure that employees are properly trained on policies and informed when changes occur. Participation—through input and enforcement—from the top to the bottom of the organization is critical to ensuring success, and this includes the involvement of IT as well as business units.

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